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MINUTES
MGSA EXECUTIVE MEETING
Tuesday March 16th, 2004
EJB Rm. 215, 12pm

 

1. Meeting called to order at 12:02 by Chair Luis Manuel Garcia

2. a) roll call of members present

Executive: Luis-Manuel Garcia, Eleanor Johnston, Leanne Fetterley, Melissa Thornton
Departmental Reps: Sarah Carleton, David Ogborn, Barbara Menich, Kate Galloway, Lynn Tucker
Disciplinary Reps: Jamie Younkin, Michelle Simmons

b) MOTION: (Luis) BIRT we accept the agenda. I. Eleanor II. Melissa
Carried

c) MOTION: (Luis) BIRT we accept the Feb 12th minutes. I. Jamie
Carried

 

3. Executive Reports
__________

 

4. Rep Reports


a) Library Committee (Barb)

Issues discussed at last library committee meeting:
- proposal to eliminate room E13 in order to extend the rare book room
- direction of popular music CD collection (compared to RCM – about 90000 CDs)
- off campus storage facility to remedy space crisis

Issues for next meeting:
- copyright – in response to Globe and Mail article – supreme court ruling that one-time copying for personal use is acceptable
        
b) Faculty Council (Kate)

Announcement that Brian McClelland has been hired for the theory position

 

5. Ongoing business

a) Conference  (gift for Dennis Patrick)
Gift of a bottle of wine approved ($20)

b) Constitution

1. Ratify the copy of the constitution going to the GSU.
- confusion about copy previously sent (or if it was sent)
- following advice from Charlotte Reeve the most recent version of the constitution (2001) was circulated. There were no objections and Luis volunteered to send this version to Charlotte. 2. Amendment to Constitution

Luis made the following motions:

BIRT the MGSA hold a general meeting on [date] to vote on the following amendment to the constitution.

IV. 3. Eligibility:

3.1 “All regular members of the Association and all Officers of the Executive are eligible to hold office, with the exception of
the office of President and Vice- President.”

3.2 “Any member, regular or executive, must have served at least one previous term on the Executive to be eligible for the
Presidency or Vice-Presidency, to ensure that both officers are sufficiently prepared for the responsibilities of their office.”

BIFRT a social event will be held for the membership of the MGSA in conjunction with the above proposed general meeting.

Discussion:

Luis – outlined that in order to adequately prepare those who will be holding the offices of president and vice-president they should have prior experience with student government.
Leanne – we should be more specific – they should have experience serving on the MGSA
David – this motion is undemocratic and the officers should be decided by the electorate, not by unnecessary legislation

Discussion of related issues:

Sarah – should the officers be elected at the end of the year instead of the beginning of the next? (This would exclude new students, which is not the purpose of this motion)
Luis – we should still hold a general meeting even if we don’t bring forward this amendment
Eleanor – Perhaps this amendment should be put to the general meeting if only to raise awareness of the need for a solid support system for the MGSA (many current officers will not be returning next year)
Luis – agreed, the issue should be debated publicly
David – proposed that it should also be debated in advance on the MGSA-L
Luis – offered to also check with Charlotte Reeve to ensure that the amendment is permissible by GSU procedure

Discussion of social event:
Sarah – request for non-smoking location

Suggestion for the general meeting at 7pm and the party at 8pm.

Revised Motion:

BIRT the MGSA hold a general meeting on Thursday April 15th to vote on the following amendment to the constitution.
Vote: Yes – 8; No – 1; abstained – 1
Carried

IV. 3. Eligibility:

3.1 “All regular members of the Association and all Officers of the Executive are eligible to hold office.”

3.2 “Any member, regular or executive should have served at least one previous term on the council to be eligible for the
Presidency or Vice-Presidency, to ensure that both officers are sufficiently prepared for the responsibilities of their office.”

BIFRT a social event will be held for the membership of the MGSA in conjunction with the above proposed general meeting.
Carried
        
6. New business

a) Other issues to discuss at the general meeting
- temporary positions (disciplinary reps): are these positions effective? should they be written into the constitution or extended temporarily for another year?
- membership issues: how de we ensure diversity and representation on the
council?

b) David – plans to organize a social event in order to discuss issues related to teaching assistants, and to raise awareness about the need for a new department steward in the coming year.

c) Dean search
- Melissa asked about Dean search candidates
- Luis – only Gage Averill has applied publicly; the others are confidential; (Luis is the student rep on the dean search committee)

d) Orientation and next year’s committee
- next meeting: because many officers are leaving next year we need to address continuity and outline a strategy for planning the orientation and publicizing it in the student packages
 
7. Announcements

a) Date of Next Meeting: general meeting April 15th

b) grad lounge re-arrangement today @ 3

8.  Adjournment: 12:56